XpenseDesk

Features

Expense management features

Receipt capture, expense reports, approvals and Excel export — all included. No add-ons. No surprises.

Set up in 10 minutes

Passwordless login (Magic Link)

Owners and employees sign in with a one-time link sent by email. No passwords. No "forgot password". Sessions stay signed in for 30 days.

Company settings

Register the company and set the monthly automatic expense submission date — in one short process.

Invite your team by email

Send employees invitations to join straight from the main dashboard. Invitees arrive already verified. No IT needed, no extra setup

Employees — snap and submit

Snap and done — submitting a receipt

Employees upload a photo, PDF or file of the receipt. Add a note if needed. Submit. That's it.

AI receipt capture

When a receipt is uploaded, AI extracts the amount, date, vendor and currency and fills in the form. The employee reviews the details, picks a category and submits.

Currency conversion to shekels

Expenses in US dollars, euros and pounds sterling, with a conversion preview in shekels using Bank of Israel rates.

Always-clear expense status

Employees see their expenses — pending / approved / rejected. No more "did you approve it?".

Managers — review and approve

Pending-first dashboard

The dashboard opens on what's waiting for approval. Managers always know what to do next.

Expense reports — batch approval

Expenses are grouped into one report per employee. Approve a whole report, or return it with a reason. Activity log included.

Approve or return

Managers see the receipt and its data side by side. Fix an error if needed, then approve or return it for correction.

Reimbursement payment tracking

After approval, managers record what was paid, when, and with which reference number. "Awaiting payment" becomes "Paid". No more "who got reimbursed?".

Automatic notifications — no more uncertainty

Employees get an email the moment their report is approved or rejected. At the end of the cycle, everyone gets a summary. The process closes automatically.

Financial reports your accountant will appreciate

Monthly cycles

A preset cycle date (day 1, 10 or 15 of the month). Unapproved reports don't disappear — they roll over to the next cycle.

Excel export with ID numbers

A file organized by employee and category, with the Israeli ID number on every row, for your payroll and accounting workflow.

Payment export for payroll

A reimbursement payment report with employee ID numbers. Less manual typing.

Annual analytics board

A bar chart of 12 cycles, drill-down by employee and category, and a pivot table. Export any view to Excel.

Platform

Install it on your phone

Installs from the browser to your home screen. Android: automatic. iPhone: built-in guide. Automatic updates.

Full Hebrew and English support

Every screen, every email — in English, or in Hebrew with a full right-to-left layout. Built for bilingual teams.

Responsive — phone, tablet, desktop

Employees submit from their phone. Managers approve from their computer. Same product, no compromises.

Organized expense records

Employee identification, a digital receipt archive, an activity log and manager approval for every report.

Pricing and billing

Self-serve subscription with a free trial

Sign up yourself, manage it yourself. 30-day trial, no card. You're only billed after you decide.

Your data stays accessible, even if your subscription lapses

Your data stays fully visible. Only new actions are paused until you renew.

Ready to cut the email chaos?

Sign up in a minute. Set up in 10 minutes. Your first expense cycle — sorted.

No credit card · Cancel anytime